An efficient payroll system ensures employees receive the salaries payable without delays and without incurring any tax penalties. Build in important quarterly tax dates, holidays and annual tax filing dates. Keep in mind that you’ll have to do this at the start of every year. You’ll also want to establish the preferred delivery method for each employee. For example, many businesses allow employees to choose between paper check and direct deposit.

Especially if you’re hoping to play a more active role in daily operations and client-side projects. Likewise, if compliance, efficiency, and data security are important to you, hiring an accountant or third-party payroll company may be the best option for you. An essential piece of the payroll puzzle is maintaining accurate and organized records. At some point, the IRS may audit you and investigate to ensure that all of your employees are working legally and that you’re adhering to labor and payroll laws.

How to Set Up Payroll for Your Business

If you’re hoping to save money on payroll-related costs and ready to get those brain neurons firing, follow along with these 9 steps to learn how to do payroll by yourself. Using this payroll guide, we’ll walk you through the entire payroll process step by step. Keep reading to learn about Payroll Accounting Setting Up and Calculating Staff Payrolls the different processing methods or jump right to the section that’s most relevant to you. Because the tax status of individual employees can change for all sorts of reasons, payroll can become an admin headache. Or, if you’re new to managing employees, read up on how to do payroll.

  • At the end of each period, you must file and report your payroll, which happens to be in both quarterly and annual intervals, depending on the form,” says Garcia.
  • You may need to record much of this prior to calculating taxes, since it impacts the amount of wages to which taxes are applied.
  • In today’s guide, we’ll tackle how to create a simple payroll ledger that will help you keep track of your business payroll finances.
  • Payroll accountants use financial journal entries to describe an organization’s activities and overall cash flow.

Keep in mind that withholding taxes may vary depending on an employee’s situation and the laws governing a specific country. You’ll have to do this entire process for each hourly employee on your payroll. Now that you know what payroll accounting is and why it matters, you may wonder how to get started.

Step 4: Process your first payroll run

Review time sheets and compare them to employee schedules, checking for errors. Payroll accounting is essentially the calculation, management, recording, and analysis of employees’ compensation. In addition, payroll accounting also includes reconciling for benefits, and withholding taxes and deductions related to compensation. The calculation of payroll is highly influenced by each country’s legal requirements (it may also depend on state or local city requirements).

Payroll accounting lets you maintain a record of employee costs. This way, you can determine business-related expenses related to labor costs. Also, it allows you to determine the cost of hiring more full-time employees, part-time workers, consultants or freelance contractors. Accrued wages for a certain period are recorded at the end of your accounting period. As the name suggests, these are wages that you owe your employees—wages you haven’t yet paid. After you pay these wages, you’ll make reversed entries in your ledger to account for this payment.

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